Cataloging Policy and Procedure Manual
Vendor Policy
by Sharon Woodrow
Vendor Definition-A vendor is any person or company selling goods or services to libraries.
The library will adhere to the following vendor practices:
1. In compliance with current policy, all vendors must provide a copy of their current physical address along with accounts receivable address, Federal ID number, North Carolina merchant ID, three references (preferably library references), and when applicable proof of liability insurance.
2. Vendors are responsible for remitting North Carolina sales tax.
3. Vendors providing more that $500 goods or services within one calendar year must complete a vendor contract application.
4. Contract applications must be signed and dated by the library director.
5. Vendor must accept responsibility for their sales and provide within reason quality products or services.
6. Vendors when applicable must be eligible to submit a bid in compliance with North Carolina statutes. Note: All construction projects will be required to submit a bid.
7. Vendor must agree to a nondisclosure statement pertaining to release of library patron or employee records when applicable.
8. Vendor must disclose terms of purchase to library purchaser in writing before purchase is final.
Conflict of interests disclosure: no "employee" whether full-time, part-time, hourly, temporary, their spouse or minor child, may sell in any one occurrence to any library employee, either directly or indirectly, any goods or services in excess of $1,000 unless pursuant to an award or contract let after public notice and competitive bidding.
The library reserves the right to revoke vending privileges to any vendor at any time.
Approved Vendor/ Wholesaler List
Books
Baker & Taylor
www.btol.com
800-775-1800
Ingram
www.igram.com
800-937-8200
Barnes & Noble
www.barnesandnoble.com
800-the-book
Juvenile Materials
Scholastic
www.scholastic.com
800-SCHOLASTIC
Baker & Taylor
www.btol.com
800-775-1800
Ingram
www.igram.com
800-937-8200
Lakeshore Learning
www.lakeshorelearning.com
800-428-4414
Follett
www.follett.com
800-621-4345
Audio
Audio Editions
www.audioeditions.com
800-231-4261
Books on Tape
www.booksontape.com
800-733-3000
Amazon
www.amazon.com
Periodicals
Ebsco
www.ebsco.com
800-758-5995
Furniture
Highsmith
www.highsmith.com
800-558-2110
Miscellaneous
Demco
www.demco.com
800-279-1586
Highsmith
www.highsmith.com
800-558-2110
The Library Store
www.thelibrarystore.com
800-548-7204
ALA Store
www.ala.org
800-545-2433
Brodarts
www.brodarts.com
800-233-8467